Minutes of the Meeting
(Meeting # 3)
October 27, 2010

President's Boardroom, 107 Samford Hall

Attending:
Nancy Bernard, Sushil Bhavnani (Chair), Marcia Boosinger, Katelyn Boston, Raj Chaudhury, Drew Clark (SACS Liaison, ex-officio), Monica DeTure, Patricia Duffy, Charles Eick, Stephen Erath, Kathryn Flynn, Paul Harris, Amy Hecht, Constance Hendricks, Steve Inabinet, Kathryn Jarvis, Iryna Johnson, Missy Josephson, Kim Key, Margaret Marshall, Kevin Phelps, Tom Rogers, Shirley Scott-Harris, David Weaver

The Minutes for the meeting dated October 13, 2010 (Meeting # 2) were approved as written.

This meeting featured a presentation of data obtained from the CLA (Collegiate Learning Assessment) instrument, examples of best QEP Exploratory Committee practices from other universities, and an introduction to the use of focus groups.

Drew presented a summary of the Collegiate Learning Assessment (CLA) Longitudinal Study, which began in 2005 and concluded in 2009. He discussed the participants, the CLA measures and findings. A second study was started in 2010 and will run until 2013. The major conclusion of the Auburn longitudinal study was that students' key intellectual and academic skills show significant improvement during their college careers. Further, these improvements are substantial in comparison to other schools in the study. 

Another information resource of value to the committee was introduced; College Portraits http://collegeportraits.org, a voluntary system of accountability that Auburn subscribes to. The site lists key metrics including data from Auburn's NSSE and CLA assessments. 

Drew has established a drop-box site http://drop.io/AuburnQEPX so everyone on the committee can access committee documents.

Sushil reiterated the QEP Exploratory Committee objectives, timeline, and deliverables. This was followed by an overview of practices adopted by a few peer/regional institutions, in an effort to identify best practices. The QEP processes of five universities were reviewed. They were: Troy University, Duke University, Georgia State University, University of Central Florida and the University of Houston. The University of Central Florida plan was cited for its promotion of broad-based involvement.  

Iryna presented an introduction to the use of focus groups. Peer institutions adopting the use of focus groups include Duke University, the University of Mississippi, and the University of Louisiana at Monroe. Iryna highlighted differences between surveys and focus groups, and presented the logistics of focus groups. Financial resources required to provide incentives to participate in focus groups, especially for student participants, will be made available.

Following these presentations, it was decided to form working sub-committees, as follows:

1. Analysis of NSSE Data
  • Identify areas of greatest need, opportunities unique to Auburn, report to committee on December 1, 2010

2. Focus Groups
  • Study CLA, Strategic Plan, other institutional data, identify resource needs, report to committee on November 15, 2010  
  •  
3. Information Dissemination Plan
  • Ensure broad-based involvement, identify communication tools to be implemented, indentify resource needs, present draft of plan to committee on November 15, 2010

This information was summarized in a handout titled "Quality Enhancement Plan: Review of Committee objectives, Processes used at other Universities, Focus Groups, and Formation of Sub-Committees." 

A sign-up sub-committee sheet was distributed for committee members to select a sub-committee to work on.

The committee was informed that resources and finances needed to set up a QEP Exploratory Committee information dissemination website will be made available.

The next two meetings of the Committee were set for November 10, 2010, and December 1, 2010, both from 1:30-3:00 p.m.

Last Updated: Jan. 21, 2011

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