SACS QEP Exploratory Committee

Minutes of the Meeting
(Meeting # 13)
April 6, 2011

Samford Hall, Room 107

Attending:
Sushil Bhavnani (Chair), Katelyn Boston, Raj Chaudhury, Drew Clark (SACS Liaison, ex-officio), Charles Eick, Stephen Erath, Paul Harris, Andy Gillespie, Constance Hendricks, Steve Inabinet, Kathryn Jarvis, Iryna Johnson

The meeting was called to order at 1:30pm.

Minutes of the meeting dated March 23, 2011 (Meeting #12) were approved unanimously as submitted.
On March 30, Sushil and Drew met with the concept paper finalists to answer questions on the logistics and the background of the QEP process. Each of the eight concepts was represented by the primary author or a designated substitute.   

The next items discussed were guidelines for evaluation of the full proposals papers and the final report from the committee.

Charles raised the issue of committee members who are primary authors of QEP concept papers which were selected as finalists. Discussion followed. It was determined that any committee member who has minor involvement (contributor, consultant) with a final proposal would not vote on that proposal, but vote on others, and anyone who has major involvement (primary author/co-author) in any proposal would be excused from the voting process entirely.

The method of evaluation for full proposals was discussed and it was decided that the committee adopt a rubric for rating that weighs each item separately for a total of 50 possible points. The rubric is:
Item #2, Summary -- 5 pts
Item #3, Student Learning Outcomes – 10 points
Item #4, Implementation – 15 points
Item #5, Assessment -- 10 pts
Item #6, Resources -- 10 pts

The committee will rate proposals on-line and the timeline was clarified. The internal committee deadline for submission of ratings is noon on April 26. Sushil will send an email message reaffirming this information.

The last item discussed was the production of a final report from the committee. Sushil shared a draft outline and specific items were clarified. 

The next meeting of the full Committee is April 27, 2011.

The meeting was adjourned at 2:35 p.m

Last Updated: May 25, 2011

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