GSC Constitution and Bylaws

PREAMBLE

The Auburn University Graduate Student Council (GSC) was conceived in recognition of the necessity for an organization that would strive to fulfill the unique needs of graduate students. It exists to provide a collective voice for its members, acting as the official graduate student representation in university affairs and the Student Government Association (SGA). The GSC is the School’s Council for the Graduate School (as defined in the SGA Code of Laws Chapter 600).

The organization has a mandate to promote research activities and to improve the conditions under which graduate students live and work. The effectiveness of the organization relies on the establishment and maintenance of communication among and between graduate students and in the university community. Through these means, it is hoped that the university as a whole will gain a greater appreciation for the importance of graduate education at Auburn University.

The Graduate Student Council shall not discriminate against any individual or group of individuals on the basis of age, socioeconomic status, gender, marital status, political orientation, religion, race, or sexual orientation.

Any official meeting of the GSC shall be open to the public.

GENERAL ORGANIZATION

The Graduate Student Council shall be organized into two branches:

  • The Executive Board and
  • The Senate

EXECUTIVE BOARD 

The Executive Board shall consist of the following Executive Officers:

  • President
  • Vice President (VP)
  • Administrative Vice President (AVP)
  • Vice President for Student Affairs (VPSA)
  • Secretary
  • Treasurer

ARTICLE 1: SCOPE OF THE ORGANIZATION

SECTION 1: NAME

1.1 This organization is recognized as the Auburn University Graduate Student Council (hereafter, GSC).

SECTION 2: MISSION STATEMENT

2.1 The GSC was conceived in recognition of the necessity for an organization that would strive to fulfill the unique needs of graduate students.

2.2 The GSC exists to provide a collective voice for its members, acting as the official graduate student representation in university affairs and the Student Government Association (SGA).

2.3 The organization has a mandate to promote research activities and to improve the conditions under which graduate students live and work.

2.4 The effectiveness of the organization relies on the establishment and maintenance of communication among and between graduate students and within the university community. Through these means, it is hoped that the university as a whole will gain a greater appreciation for the importance of graduate education at Auburn University.

2.5 The GSC is the School’s Council for the Graduate School (as defined in the SGA Code of Laws Chapter 600), and therefore the GSC is required to follow the SGA Code of Laws.

SECTION 3: GENERAL ORGANZIATION

2.1 The GSC was conceived in recognition of the necessity for an organization that would strive to fulfill the unique needs of graduate students.

2.2 The GSC exists to provide a collective voice for its members, acting as the official graduate student representation in university affairs and the Student Government Association (SGA).

2.3 The organization has a mandate to promote research activities and to improve the conditions under which graduate students live and work.

2.4 The effectiveness of the organization relies on the establishment and maintenance of communication among and between graduate students and within the university community. Through these means, it is hoped that the university as a whole will gain a greater appreciation for the importance of graduate education at Auburn University.

2.5 The GSC is the School’s Council for the Graduate School (as defined in the SGA Code of Laws Chapter 600), and therefore the GSC is required to follow the SGA Code of Laws.

SECTION 3: GENERAL ORGANZIATION

3.1 The GSC shall be organized into two branches: the Executive Board and the Senate.

3.1.1 The Executive Board shall consist of the following Executive Officers: President; Vice President; Administrative Vice President; Vice President for Student Affairs; Secretary; and Treasurer.

3.1.2 The GSC Senate consists of Senators who are graduate student representatives from each recognized University department (see Article 3 Section 1).

SECTION 4: INDISCRIMATION STATEMENT

4.1 The GSC shall not discriminate against any individual or group of individuals on the basis of age, socioeconomic status, gender, marital status, political orientation, religion, race, or sexual orientation.

SECTION 5: FREEDOM OF INFORMATION

5.1 Any official meeting minutes of the GSC, with exception to the Executive Board, shall be available to the public upon request unless the meeting minutes are deemed sensitive.

ARTICLE 2: EXECUTIVE BOARD

SECTION 1: SELECTION/DUTIES/POWERS OF THE EXECUTIVE BOARD

1.1 The GSC President serves as the Chairperson of the Executive Board. Its members are the other Executive Officers duly chosen as outlined in the GSC Constitution.

1.2 The Executive Board oversees all aspects of the GSC and its Committees.

1.3 Powers neither expressly granted nor directly prohibited by the GSC Constitution shall be at the discretion of the Executive Board.

1.4 Each member of the Executive Board shall carry out the will of the Senate.

1.5 Each member of the Executive Board shall make every effort to be present for GSC sponsored events and activities.

1.6 Each member of the Executive Board shall contact the GSC Vice President in order to get on the agenda for general GSC Senate meetings.

1.7 Each member of the Executive Board shall contact the GSC Secretary with his or her slides for GSC Senate meeting presentations.

1.8 Each member of the Executive Board shall contact the GSC Administrative Vice President with their updates for the GSC Webpage and AUinvolve page. Updates include but are not limited to GSC Committee news and meeting times.

SECTION 2: GSC PRESIDENT

2.1 The President is determined by a majority vote through SGA election process (as defined in the SGA Code of Laws Chapter 700).

2.2 The President acts as Graduate Student Representative on the Graduate Council chaired by the Dean of the Graduate School and on the Faculty Senate.

2.3 The President shall preside over the Executive Board meetings acting as Chair.

2.4 The President accepts all financial responsibilities of the GSC and must co-sign all financial forms with the Treasurer.

2.5 The President must approve all official GSC communication.

2.6 The President appoints graduate students to University and GSC Committees.

2.7 The President may call meetings of the Executive Board and GSC Senate.

2.8 The President serves as a non-voting member of all GSC committees.

2.9 In meetings of the general GSC Senate and Executive Board the President has the ability to make motions, but does not have general voting rights. The President can only vote in order to break a tie.

2.10 The President shall not act as the Senator for his/her department.

SECTION 3: GSC VICE PRESIDENT

3.1 The Vice President (hereafter, VP) is determined by a majority vote through SGA election process (as defined in the SGA Code of Laws Chapter 700).

3.2 The VP executes all duties, powers, and responsibilities of the President in his/her absence.

3.3 The VP calls and chairs all meetings of the GSC Senate in an orderly fashion.

3.4 The VP must approve of all final agenda items and presentation slides for GSC Senate meetings.

3.5 The VP shall progress forward the GSC meeting when necessary to ensure the Senate proceeds in a timely manner.

3.6 The VP shall serve on various University committees as appointed by the GSC President.

3.7 The VP does not have the ability to make motions or to vote in general Senate meetings while acting as Chair.

3.8 When not acting as Chair, the VP has the ability to make motions but does not have voting rights.

3.9 The VP shall not act as the Senator for his/her department.

SECTION 4: GSC ADMINISTRATIVE VICE PRESIDENT

4.1 The Administrative Vice President (hereafter, AVP) shall be selected by the GSC Hiring Committee for that election term by an application and interview process.

4.2 The AVP shall receive a stipend for his or her services to the GSC.

4.3 The Graduate School may provide a matching stipend to the AVP in exchange for further service to the Graduate School.

4.4 The AVP handles all administrative duties for the GSC.

4.5 The AVP shall put together a list of all current GSC Senators and their email addresses and make this list available to the GSC President and Secretary.

4.6 The AVP keeps track of GSC Senate meeting attendance and notifies any department of which one or more Senators have been absent without excuse for any meeting of the GSC Senate.

4.7 The AVP keeps track of each department's active status (as outlined in Article 6, Section 4) and keeps this record updated on the GSC Website.

4.8 The AVP is responsible for the execution of an annual GSC sponsored research competition.

4.9 The AVP is responsible for updating the GSC Webpage, AUinvolve page and all GSC social media sites such as Facebook and Twitter.

4.10 The AVP shall organize and coordinate Graduate Student Colloquia, make room reservations, order food and assist the Graduate School in finding speakers.

4.11 The AVP shall facilitate and coordinate communication with other campus entities.

4.12 The AVP shall maintain a list of GSC-facilitated appointments to committees and other entities.

4.13 The AVP shall assist the GSC President in finding and appointing representatives to non-GSC committees.

4.14 The AVP shall maintain an up-to-date list of persons, such as deans, graduate advisors, university administrators, leaders of the Faculty Senate and Student Government, campus graduate student organizations and all other persons and organizations that are frequently contacted by the GSC.

4.15 The AVP shall chair the GSC Events Committee and organize and coordinate GSC sponsored activities and events.

4.16 The AVP shall assist the GSC Secretary and the Graduate School in promoting GSC activities and events.

4.17 The AVP shall coordinate catering and obtain gifts for GSC-sponsored events.

4.18 The AVP shall oversee the process for Faculty Mentoring Awards.

4.19 The AVP shall serve at least two office hours per week in the GSC office and announce those times to Senators as well as on the GSC Webpage.

4.20 The AVP shall provide monthly executive reports.

4.21 The AVP shall serve on various University committees as appointed by the GSC President.

4.22 The AVP shall maintain a protocol and procedures manual for successive AVPs.

4.23 The AVP shall fulfill the requirements of the job description under which he or she was hired.

4.24 The AVP does not have voting rights.

4.25 The AVP shall not act as the Senator for his/her department.

SECTION 5: GSC VICE PRESIDENT FOR STUDENT AFFAIRS

5.1 The Vice President for Student Affairs (hereafter, VPSA) is determined by a majority vote within the previous year's GSC Senate, except when the position is vacated in the middle of the election term (see Article 5 Section 2).

5.2 The VPSA executes all duties, powers, and responsibilities of the Vice President in his/her absence.

5.3 The VPSA reviews comparable graduate programs in order to facilitate improvement.

5.4 The VPSA provides a monthly report to the senate on priority areas of GSC improvement and graduate student welfare.

5.5 The VPSA provides monthly reports from the Welfare and Continuous Improvement Committee to the Senate.

5.6 The VPSA shall serve on various University committees as appointed by the GSC President.

5.7 The VPSA may make motions but has no voting rights unless he/she is also acting as a GSC Senator.

SECTION 6: GSC SECRETARY

6.1 The Secretary is determined by a majority vote within the previous year's GSC Senate, except when the position is vacated in the middle of the election term (see Article 5 Section 2).

6.2 The Secretary composes meeting agendas for all meetings of the general GSC Senate in coordination with the GSC VP.

6.3 The Secretary prepares and formats the presentation slides for all meetings of the GSC Senate.

6.4 The Secretary sends the agenda to all GSC Senators no less than one week in advance of each Senate meeting. The final agenda must be approved by the GSC VP (as defined in Article 2, Section 3.4.).

6.5 The Secretary records minutes for all general Senate meetings, publishes them to the GSC website and sends a copy to all GSC Senators no later than one week prior to the next GSC meeting.

6.6 The Secretary keeps a file of all GSC Resolutions and the GSC Constitution and publishes these to the GSC Website.

6.7 The Secretary shall serve on various University committees as appointed by the GSC President.

6.8 The Secretary may make motions but has no voting rights unless he/she is also acting as a GSC Senator.

SECTION 7: GSC TREASURER

7.1 The Treasurer is determined by a majority vote within the previous year's GSC Senate, except when the position is vacated in the middle of the election term (see Article 5 Section 2).

7.2 The Treasurer prepares the annual GSC Budget with cooperation from the GSC Budget and Finance Committee.

7.3 The Treasurer provides a monthly financial report to the SGA Treasurer.

7.4 The Treasurer accepts all financial responsibilities of the GSC and must co-sign all financial forms with the President.

7.5 The Treasurer maintains responsibility to the GSC for any information regarding the GSC treasury (running balances of various accounts, reallocations of funds, etc.) and for all expenditures of GSC funds.

7.6 The Treasurer shall serve on various University committees as appointed by the GSC President.

7.7 The Treasurer may make motions but has no voting rights unless he/she is also acting as a GSC Senator.

ARTICLE 3: SENATE

SECTION 1: SELECTION/DUTIES/POWERS OF A GSC SENATOR

1.1 The Graduate Program Officer (hereafter, GPO) of each eligible department is required to maintain two Senators throughout the academic year. Any special circumstances shall be considered by the GSC President.

1.2 Each Senator is expected to interact with graduate students in his/her department to determine what issues need to be addressed at meetings of the GSC Senate.

1.3 Each Senator is expected to disseminate information from GSC meetings to graduate students and faculty/staff in his/her department.

1.4 Each Senator is expected to become actively involved in promoting the agenda of the GSC to his/her fellow graduate students.

1.5 Each Senator is expected to attend all meetings of the GSC Senate and be actively involved in GSC Committees, University Committees, and GSC events.

1.6 Each Senator must notify the GSC Secretary in a timely fashion prior to a meeting that he/she will not be able to attend.

1.7 In order to place an item on the agenda for a GSC Senate meeting a Senator shall contact the GSC Secretary two weeks prior to the Senate meetings (as defined in Article 2, Section 6.2.).

1.8 Each Senator has the ability to make motions and vote on all decisions of the GSC Senate.

1.9 Each Senator is allowed no more than two turns to speak, with each turn lasting no longer than two minutes during each Senate meeting.

SECTION 2: GSC SGA REPRESENTATIVE

2.1 The SGA Representatives for the Graduate School serves as both a SGA and honorary GSC Senator.

2.2 The GSC SGA Representative communicates the views, ideas, and opinions of the GSC to the SGA Senate.

2.3 The GSC SGA Representative reports events relevant to graduate students and the SGA agenda to the GSC Executive Board and Senate as it pertains to the welfare of graduate students.

2.4 A GSC SGA Representative may make motions but has no voting rights at GSC Senate meetings unless he/she is also acting as a GSC Senator.

ARTICLE 4: GSC PARLIAMENTARIAN

SECTION 1: DUTIES OF THE GSC PARLIAMENTARIAN

1.1 The GSC Parliamentarian may give limited advice to the GSC VP and other Executive Board Officers during GSC Senate meetings.

1.2 The GSC Parliamentarian must inform the VP of errors in parliamentary procedure if they affect the basic rights of members during meetings (an inconspicuous manner is suggested).

1.3 The GSC Parliamentarian shall speak to the GSC Senate only when requested and may provide explanations or advice, but not rulings, which are always made by the GSC VP.

1.4 The GSC Parliamentarian is not a member of the Executive Board.

1.5 The GSC Parliamentarian does not have the ability to make motions or to vote in general Senate meetings.

1.6 The GSC Parliamentarian may not act as the Senator for his/her department.

SECTION 2: SELECTION OF THE GSC PARLIAMENTARIAN

2.1 Nominations for GSC Parliamentarian shall be opened during a February meeting of the GSC Senate.

2.2 All nominees for GSC Parliamentarian must be enrolled students in the Graduate School of Auburn University for the terms in which they serve.

2.3 Nominations will close one week prior to elections and the elections will be held for these positions during a March meeting of the GSC Senate.

2.4 The GSC Parliamentarian shall be elected by secret ballot casted by the GSC Executive Board Officers.

2.5 The selected GSC Parliamentarian must demonstrate that he/she is an expert in parliamentary procedure to a level satisfactory to the GSC VP.

2.6 The election term for the GSC Parliamentarian is from the first day of April until the last day of April of the following year. During this first month of service, h/she shall act in a shadow capacity to the outgoing GSC Parliamentarian, and he/she shall take full responsibility on May 1st upon the departure of the outgoing GSC Parliamentarian.

SECTION 3: COMMUNICATION BETWEEN THE GSC PARLIAMENTARIAN AND GSC VP

3.1 The GSC VP shall communicate with the Parliamentarian at least 4 days prior to Senate meetings to discuss agenda items that may initiate heavy debate.

ARTICLE 5: ELECTION/APPOINTMENT TERMS

SECTION 1: GSC EXECUTIVE BOARD OFFICER ELECTION LAW AND PROCEDURE

1.1 Nominations for Executive Officer positions, aside from the President and VP, shall be opened during a February meeting of the GSC Senate.

1.2 All nominees for these positions must be enrolled students in the Graduate School of Auburn University for the terms in which they serve.

1.3 Nominations will close one week prior to elections and the elections will be held for these positions during a March meeting of the GSC Senate.

1.4 These positions shall be elected by secret ballot casted by the GSC Senators.

1.5 Election terms for GSC President and VP is from the SGA installation ceremony day until the SGA installation ceremony day of the following year (as defined in the SGA Code of Laws Chapter 716).

1.6 The election term for GSC Officers, except President and VP, is from the first day of April until the last day of April of the following year. During this first month of service, the newly-appointed Officers shall act in a shadow capacity to the outgoing Officers, and they take full responsibility on May 1st upon the departure of the outgoing Officers.

SECTION 2: EXECUTIVE BOARD OFFICER VACANCY

2.1 If the office of President is vacated, the Vice President will take over the role of President.

2.2 If any other elected position on the Executive Board is vacated, the President shall appoint an interim officer to serve this role until the selection of a replacement officer.

2.3 The HC shall conduct a selection process for the vacated position and select a candidate subject to the majority approval of the GSC Senate.

2.4 If the office of the AVP is vacated, the GSC Hiring Committee shall make another recommendation for GSC Senate approval within a month of the vacancy.

SECTION 3: GSC SENATOR APPOINTMENTS

3.1 The appointment term for a Senator is from the first day of the academic year until the last day of the Spring semester of the same academic year.

3.2 If the Senator vacates his/her position earlier than the appointment term, the GPO must find a replacement Senator by the next semester (as defined in Article 3 Section 1.1).

3.3 There is no limitation on the number of appointment terms a person may serve as Senator.

SECTION 4: NON-GSC ELECTIONS

4.1 It shall be prohibited for the GSC to endorse a candidate for any elected office. The GSC’s resources may not be used for campaigning. Individuals associated with the GSC can publicly endorse candidates for office, but may not use their GSC title or office.

ARTICLE 6: MEMBERSHIP AND ATTENDANCE

SECTION 1: GRADUATE DEGREE PROGRAM REPRESENTATION

1.1 Any department with students enrolled in a graduate degree program must have two Senators representing that department in the GSC (as defined in Article 3 Section 1.1).

SECTION 2: EX-OFFICIO MEMBERSHIP

2.1 The President of the Auburn University SGA shall be an ex-officio, non-voting member of the GSC Senate.

SECTION 3: ATTENDANCE POLICY

3.1 All Senators from each department are required to attend all general meetings of the GSC Senate, unless due to illness or another excuse approved by the President.

3.1.1 If a Senator is absent for a meeting (excused or otherwise), a substitute must be sent in his/her place, and the GSC Secretary shall be informed prior to the meeting. This substitute shall be a member of the absentee Senator's department, and is authorized to act as a member of the GSC Senate with all the rights and privileges (as defined in Article 3 Section 1).

3.1.2 No person can be a substitute for more than one Senator at any one meeting, and no Senator may be a substitute for another Senator.

3.2 GSC Executive Officers are required to attend all general meetings of the GSC Senate.

3.2.1 An Executive Officer must notify the rest of the Executive Board prior to a meeting that he/she will not be able to attend.

3.2.2 Any officer who fails to attend two consecutive meetings of the general Senate will be asked for his/her resignation.

3.2.3 After an officer, aside from the President, fails to attend three consecutive meetings of the general Senate, the President must move for said officer’s impeachment. If the President fails to attend three consecutive meetings of the general Senate, then the VP must move for the President's impeachment.

SECTION 4: DEPARTMENTAL PARTICIPATION IN THE GSC

4.1 By default, each department with two Senators appointed to the GSC is considered to be "active".

4.2 The Executive Board may vote to remove the "active" status of a department only in the case that at least one of the following apply:

4.2.1 The GPO for a department has not maintained two Senators to the GSC at all times during the academic year.

4.2.2 A Senator from that department misses two meetings in a semester without being excused by illness or another excuse approved by the President (see Article 6 Section 3.1).

4.2.3 A department has less than two Senators or substitutes (as outlined in Article 6 Section 3.1) for two meetings within a semester.

4.2.4 A department is not represented in any University or GSC Committees.

4.2.5 A Senator from that department does not represent his/her department in any University or GSC Committees AND does not volunteer to help run any GSC Event throughout their election term.

4.3 The AVP is responsible for keeping track of each Department's active status and informs the Executive Board when any of the above criteria for removing active status is met.

4.4 If the Executive Board votes to remove a department's active status, then that department's Senators and GPO should be notified within twenty-four hours of the Executive Board’s decision.

4.5 The AVP shall maintain each Department's active or inactive status on the GSC website. If a department is inactive, the website should explain why.

4.6 A department's active status is automatically reinstated at the end of a semester when none of the criteria for removing active status has been met.

4.7 If a department becomes inactive then that department will lose all voting rights until returned to active status.

ARTICLE 7: IMPEACHMENT

SECTION 1: IMPEACHMENT OF GSC MEMBERS

1.1 A motion presented at a meeting of the general Senate may initiate the impeachment of any GSC Officer or Senator.

1.2 The motion for impeachment must outline the specific reasons that warrant impeachment and should delineate any infractions of the GSC Constitution.

1.3 The GSC Officer or Senator in question must be notified of the motion at least one week before the GSC meeting where that motion will arise.

1.4 The GSC Officer or Senator in question must be given fair opportunity to defend himself/herself.

1.5 After the GSC Officer or Senator in question has been given an opportunity to be heard, debate of the motion must ensue.

1.5.1 The GSC Officer or Senator in question must not be present during such a debate.

1.6 Motions for impeachment must be passed by a two-thirds majority vote by secret ballot.

ARTICLE 8: GSC SENATE MEETINGS

SECTION 1: OPERATION OF MEETINGS

1.1 GSC Senate meetings will operate under the most recent version of Roberts Rules of order.

SECTION 2: CALLING OF GSC SENATE MEETINGS

2.1 In general, regular meetings of the GSC Senate should occur once a month while Fall or Spring Semester classes are in session.

2.2 The GSC President and VP have the power to call meetings of the GSC Senate.

2.3 A meeting of the Senate may be called by a petition of at least twenty-five percent of the Senators belonging to active departments.

SECTION 3: QUORUM

3.1 At least one half (50%) of all Senators must be present to constitute a quorum at a GSC Senate meeting.

ARTICLE 9: COMMITTEES

SECTION 1: GENERAL RULES GOVERNING COMMITTEE OPERATIONS

1.1 All Chairpersons must either be Officers of the Executive Board or a Senator, and are appointed by the GSC President. Any appointment besides the default appointments outlined below requires a majority approval of the GSC Senate.

1.2 All meetings of GSC Committees shall be held at the discretion of the Chair of that particular Committee, with the input of the other members of that Committee.

1.3 Any member of the Executive Board or the Senate will be allowed to attend any Committee meeting, but only recognized members of said Committee may be allowed parliamentary privileges during the Committee meeting.

1.4 Except for the President, no person may be appointed to serve as Chairperson for more than one Committee. The President may serve as Chairperson for no more than two Committees in addition to serving as Chairperson for the Executive Board.

1.5 The Chair of each GSC Committee is responsible for appointing enough Senators for the execution of that Committee's duties. Each committee should have no less than four Senators represented on it.

1.6 The Chair of each GSC Committee is responsible for making agendas and recording meeting minutes for their respective Committee meetings which they chair.

1.7 The Chair of each GSC Committee shall document their meeting agendas and resolutions for future purposes. These documents shall be kept at the GSC Office and be open to view to all current GSC Senators, unless the material is sensitive as determined by the GSC President.

1.8 The Chair of each GSC Committee shall make a report at each GSC Senate or Executive Board meeting.

SECTION 2: UNIVERSITY COMMITTEES

2.1 All GSC Executive Board Officers and Senators may serve on University Committees.

2.2 A list of all available University Committees shall be made available to all GSC Senators and Officers by the second week of the Fall Semester.

2.3 GSC Officers and Senators may contact the GSC President to request to be assigned to a specific University Committee.

2.4 The GSC President shall assign graduate students to University Committees with assistance of the GSC AVP.

2.5 A Senator serving on a University Committee fulfills the requirements for his/her Department’s active status (as defined by Article 3, Section 1.5 and Article 6, Section 4.2) but he or she may choose to voluntarily serve on more than one University Committee or GSC Committee.

SECTION 3: STANDING GSC COMMITTEES

3.1 All GSC Executive Board Officers and Senators may serve on standing GSC Committees.

3.2 A list of all available GSC Committees shall be made available to all Executive Board Officers and Senators by the second week of the Fall Semester.

3.3 The Chair of each Committee shall determine the number of Senators needed on their Committee and inform the GSC President.

3.4 GSC Officers and Senators may contact the GSC President to request to be assigned to a specific GSC Committee.

3.5 The GSC President shall assign GSC Executive Board Officers and Senators to GSC Committees with assistance of the respective Chair of that Committee.

3.6 A Senator serving on a GSC Committee fulfills the requirements for his/her Department’s active status (as defined by Article 3, Section 1.5 and Article 6, Section 4.2) but he or she may choose to voluntarily serve on more than one GSC Committee or University Committee.

SECTION 4: RULES COMMITTEE

4.1 The default appointment for the Rules Committee (hereafter, RC) Chairperson shall be the GSC VP.

4.2 The RC shall recommend GSC Senate rules of procedure.

4.3 The RC shall study any and all proposed changes to the GSC Constitution made by the President of Auburn University or his/her appointed representative, the Executive Board, or any member of the Senate.

4.4 The RC shall make recommendations to the Senate concerning proposed changes to the GSC Constitution (see Article 11).

4.5 The RC shall strive to ensure consistency with the GSC Constitution.

4.6 The RC shall ensure that nominations for Executive Officers are conducted fairly.

4.7 The RC shall amend the GSC Constitution no more than two times per academic year.

SECTION 5: WELFARE AND CONTINUOUS IMPROVEMENT COMMITTEE

5.1 The default appointment for the Welfare and Continuous Improvement Committee (hereafter, WCIC) Chairperson shall be the GSC VPSA.

5.2 The WCIC shall recognize threats to graduate student welfare and identify possible improvements to graduate student welfare.

5.3 The WCIC shall communicate with University officials and organizations to make known the needs and issues of the graduate student community.

5.4 The WCIC shall recommend actions to the GSC Senate that will promote student welfare.

5.5 The WCIC shall examine options for improvement and make recommendations to the Senate and other Committees.

5.6 The WCIC shall focus its efforts on improving the following segments of the GSC: finances, constitution, events, Graduate School Magazine, website, and philanthropy.

5.7 The WCIC shall work with other Committees when improving activities within the bounds of other Committees.

5.8 The GSC VPSA will make monthly recommendations to the Senate based on WCIC findings.

5.9 If the Hiring Committee does not consists of at least 6 members (excluding the chairperson), the responsibilities of the Hiring Committee fall to the WCIC (as defined in Article 5 Section 9.2).

SECTION 6: EVENTS COMMITTEE

6.1 The default appointment for the Events Committee (hereafter, EC) Chairperson shall be the GSC AVP.

6.2 The EC organizes and promotes regular GSC activities and events.

6.3 The GSC Executive Board must consent in order for the EC to organize a new GSC sponsored activity that did not exist in the previous year.

6.4 The EC must consult with the GSC Treasurer and Budget and Finance Committee to ensure funding for events.

6.5 The EC must work closely with the Communications Committee to better promote upcoming activities and/or important dates relevant to the GSC calendar.

6.6 The EC shall plan an Annual Forum as a competition where graduate students may present his/her research to the Auburn University community.

SECTION 7: BUDGET AND FINANCE COMMITTEE

7.1 The default appointment for the Budget and Finance Committee (hereafter, BFC) Chairperson shall be the GSC Treasurer.

7.2 The BFC recommends and monitors the use of all GSC funds.

7.3 The BFC is required to make a preliminary written recommendation to the Senate for the allocation of GSC monies.

7.4 This recommendation shall be made within two weeks after the final requests for GSC monies are received from Senate Committees and any Officer of the Executive Board.

7.5 The BFC shall monitor GSC funds and assist the Treasurer in the performance of his/her duties.

7.6 The BFC shall also examine requests for non-budgetary funds from the GSC treasury.

SECTION 8: COMMUNICATIONS COMMITTEE

8.1 The default appointment for the Communications Committee (hereafter, CC) Chairperson shall be the GSC Secretary.

8.2 The CC ensures communication and public relations between the GSC and all facets of the University.

8.3 The CC is responsible for the publication of the annual GSC Handbook as well as a GSC newsletter, published roughly once per month during Fall and Spring Semesters.

8.4 The CC is responsible for the maintenance of the GSC website.

8.5 The CC must work closely with the EC to better promote upcoming activities and/or important dates relevant to the GSC calendar.

SECTION 9: HIRING COMMITTEE

9.1 The default appointment for the Hiring Committee (hereafter, HC) Chairperson shall be the GSC President.

9.2 Membership of the HC shall be open to all senators. A minimum of 6 members (excluding the chairperson) shall be required to form the committee. Otherwise, the responsibilities of the HC fall to the GSC WCIC (as defined in Article 5 Section 5.9).

9.3 The HC shall conduct the annual interview and application process for the AVP (as defined in Article 1 Section 4.1) starting at the end of the Fall Semester of each year. The HC shall also conduct the process for other GSC positions that require hiring as the need arises.

9.4 If the current AVP is not reapplying, then he or she may serve as a non-voting consultant to the HC.

9.5 The Graduate School may put forward a HC member to serve as a liaison.

9.6 Members of the HC may not apply for the AVP position.

9.7 The HC shall recommend a candidate for appointment as the AVP by consensus of the committee. This recommendation must be approved by a majority Senate vote during the March meeting of the GSC Senate.

9.8 If the Senate does not approve of the AVP, then the AVP shall be selected by the Graduate School.

9.9 If no HC has been formed by the first day of the Spring Semester then the GSC WCIC shall act as the HC for that election term.

SECTION 10: AD-HOC COMMITTEES

10.1 An Ad-Hoc committee may be formed to pursue any issue that GSC deems important, and beyond the scope of any one standing committee.

10.2 The Senate may choose to form an Ad-Hoc committee by majority vote during a Senate meeting.

10.3 Ad-Hoc committees must follow all rules set in Article 9, Section 1 of the GSC Constitution.

ARTICLE 10: FINANCE LAW

SECTION 1: GSC BUDGET

1.1 All committees that require use of GSC funds must submit a written request to the BFC.

1.2 The GSC Treasurer shall present the allocated budget to the Senate and to the Executive Board.

1.3 The Senate shall approve all changes in the GSC budget by a two-thirds vote of the Senate members present.

1.4 The Treasurer shall be responsible to the GSC for enforcing the provisions of the GSC budget.

1.5 The President shall be responsible to the SGA Treasurer for enforcing the budget approved by the SGA Senate.

1.6 Any Auburn University graduate student organization may submit written requests for GSC funds but must do so through the GSC President.

1.7 All budgets and budget requests must be approved by both the GSC President and GSC Treasurer.

ARTICLE 11: AMENDMENTS

1.2.3.4 Any GSC Executive Board Officer or Senator may propose amendments to the Constitution. All proposed amendments shall be presented to the GSC RC Chairperson, in writing, at least fourteen days prior to the next scheduled Senate meeting. All proposed amendments shall be adopted by a two-thirds vote of the RC members. The RC shall amend the GSC Constitution no more than two times per academic year.

 

Note: This Graduate Student Council Constitution supersedes all previously adopted versions of the Graduate Student Council Constitution.

 

Last Revision Date: October 23, 2013

 

Created On: Apr 11, 2011

Last Updated: Sep 18, 2014

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