Meeting Agenda: January 2013


Meeting Agenda: January 2013


Document : GSC Senate Meeting Agenda

Meeting Type : GSC Senate Meeting

Date : January 30, 2013

Location : Room 238, Brown Hall

Time : 7:00 PM

Call to Order

Approval of Meeting Minutes from the November 27th 2012 meeting  

Old Business

Amendment Recommendations by the Rules Committee- Vice-President, Dana Lashley

1.      Amendment allowing relevant secondary (friendly) amendments to be proposed during the meeting to prevent delays in procedure.

2.      Changes in the selection procedure of Exec. VP position and formation of the Hiring Committee.

3.      Changes in the SGA Representative position

4.      Amendment regarding documentation of meeting agendas/resolutions for all GSC Committees.


(Detail information on all these amendments is included in the Appendix)

New Business

A] Information about upcoming Officer Elections- Vice-President, Dana Lashley


GSC Announcements

  • Update on upcoming GSC Scholars Forum and Research Week- Exec. Vice-President, Jennifer Duggan
  • SGA Report- SGA representative, Kristi Jones

Senator Announcements






Amendment Recommendations by the GSC Rules Committee for the GSC Senate Meeting January 30th 2013

Amendment #1: Goal: GSC could save a lot of time by allowing friendly, relevant amendments to a proposed amendment. These should be an enhancement to the original or a clarification of intent or just correction of typos.

The following amendment suggestion is for GSC Code of Laws, Article 1, Section 4.

4. Secondary amendments may be proposed when the primary amendment is brought to the floor, provided they are relevant to the primary, as determined by the GSC Meeting Chair. These do not require a week’s notice and may be added to the original amendment with a simple majority Senate vote. A two third majority vote is required to pass the amendment as a whole.





Amendment #2: Goal: Executive VP to be recommended annually by the GSC Hiring Committee with Senate approval (instead of the Executive Committee or the Graduate School). The suggested amendments below to Constitution and Bylaws are to be voted on as a package.

GSC Constitution

Section 1.2: Administrative Vice President

  1. The Administrative Vice President (hereafter, AVP) is shall be selected by the elected officers of the Executive Committee  the GSC Hiring Committee for that election term by an application and interview process.
  2. The AVP shall receive a stipend for her or her services to the GSC.
  3. If the Graduate School provides a matching stipend to the AVP in exchange for further service to the Graduate School, then the AVP is selected by the Graduate School, and this selection is confirmed by the elected officers of the Executive Committee. In this case, the AVP is referred to as the Executive Vice President.
  4. The AVP handles all administrative duties for the GSC. The AVP keeps track of GSC Senate meeting attendance and notifies any department of which one or more Senators have been absent without excuse for any meeting of the GSC Senate.
  5. The AVP keeps track of each department's active status as outlined in Section 4 of the GSC Code of Laws and keeps this record updated on the GSC Website. 
  6. The AVP is responsible for the execution of an annual GSC-sponsored research competition.
  7. The AVP does not have voting rights.
  8. The AVP may not act as the Senator for his/her department.


GSC Bylaws


SECTION 9: Hiring Committee (HC)

  1. The default appointment for the HC chairperson shall be the GSC President.
  2. The HC shall conduct the annual interview and application process for the AVP / Executive Vice President (as defined in Article 1 Section 1.2) starting in the Spring Semester of each year.
  3. If the current AVP / Executive Vice President is not reapplying, then he or she may serve as a non-voting consultant to the HC.
  4. The Graduate School may put forward a HC member to serve as a liaison.
  5. Members of the HC may not apply for the AVP / Executive Vice President position.
  6. The HC shall recommend a candidate for appointment as the AVP / Executive Vice President by general consensus of the committee. This recommendation must be approved by a majority Senate vote during the March meeting of the GSC Senate.
  7. If the Senate does not approve of the AVP / Executive Vice President, then the AVP / Executive Vice President shall be selected by the Graduate School.
  8. If no HC has been formed by the first day of the Spring Semester then the GSC Welfare Committee shall act as the HC for that election term.



SECTION 1: General Rules Governing Committee Operations

4.  Except for the President, no person may be appointed to serve as Chairperson for more than one committee. The President may serve as Chairperson for one two committees in addition to serving as Chairperson for the Executive Committee.










Amendment #3: GSC is currently not following its constitution regarding the SGA representative.

Proposed Amendments: Remove Article 1 section 1.6. of Constitution and insert it into Article 2 as a new section 2.1 with the following changes to the original wording:


The Executive Committee shall consist of the following Executive Officers:

  • President
  • Administrative Vice President
  • Vice President
  • Secretary
  • Treasurer
  • SGA Representative

Section 1.6 2.1: SGA Representative

  1. The SGA Representative for the Graduate School  from the Graduate Student Council serves as an SGA Senator as well as an honorary GSC Senator and represents the views, ideas, and opinions of the GSC to the SGA Senate..
  2. The GSC's SGA Representative is determined by a vote within the previous year's GSC Senate, except when the position is vacated in the middle of the election term (see Article 7 Sec. 2 of Code of Laws).       
  3. The GSC's SGA Representative reports events relevant to graduate students and the SGA agenda to the GSC Executive Committee and Senate as it pertains to the welfare of graduate students.
  4. The GSC's SGA Representative abides by the GSC Constitution and Code of Laws as well as the SGA Constitution and Code of Laws.
  5. The GSC's SGA Representative may make motions but has no voting rights unless he/she is also acting as a GSC Senator.




Amendment #4: Goal: Better documentation of GSC Committee Meetings for future Senators and Officers to be able to follow and progress.

The following is proposed to be added to GSC Code of Laws, Article 5 GSC COMMITTEES as Section 1.6:

The Chair of each Committee shall document their meeting agendas and resolutions for future purposes.




Created On: Feb 01, 2013

Last Updated: Feb 01, 2013

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