Spectrum

The Auburn University Gay-Straight Alliance

Constitution

Preamble

We are an organization of like-minded students united to promote mutually supportive relationships among all students and members of the surrounding community in the interest of advancing campus and community diversity. Furthermore, we believe that Auburn and Auburn University are strengthened by the diversity of people and ideas and that each person has worth and should be treated with dignity and respect.

In order to promote these ideas, we strive to create a safe meeting space in which to discuss lesbian, gay, bisexual, transgender, questioning, intersex, queer, and ally community (herein after referred to as the LGBTQIQA community) issues and host activities that educate the general public to increase awareness and acceptance on campus and in the broader community.

Article I: The Organization

Section 1: Non-Profit Status

Spectrum is a non-profit organization. All proceeds gathered will only
be used to fulfill the goals of the organization, directly or indirectly.
Any donations or contributions from businesses or individuals are tax-deductible.

Section 2: Purpose and Goals

The purpose of the organization is as follows:

a. To provide support for the LGBTQIQA community.

b. To educate the campus and community about LGBTQIQA community issues.

c. To establish a campus and community environment free of prejudice based on sexual orientation and gender expression or identity.

d. To actively encourage student activities which foster a positive, supportive, respectful, and thoughtful community outlook towards the LGBTQIQA community.

e. To provide a safe and friendly environment for the LGBTQIQA community.

Article II: Membership

Section 1: Definition and Requirements

a. A member is defined as an individual who has paid their membership dues for the current semester. The amount to be collected from each individual for membership dues shall be left up to the discretion of officers, but can only be changed before the start of the academic year.

b. Membership in this organization shall be open to all persons regardless of sexual orientation, race, color, nationality, sex, gender or expression, religion, age, handicap, marital status, military status, veteran status, and any other discriminatory factor that is prohibited by law.

Section 2: Termination

a. Participation in the organization can be denied or limited if an individual’s actions or intentions are in any way harmful to the goals of the organization.

b. If any member feels threatened by a participating individual's actions or believes them not to be upholding to the goals of Spectrum, they should approach any officer with the problem. The officers will then meet to discuss the issue and determine by a majority vote if the offending individual is believed to be at fault. If fault is determined to have occurred, the officers will decide by majority vote to either put the individual on a probationary period of four weeks or to ban the individual permanently.

c. Each individual has the right to bring an appeal to the membership if they are a member. If a member appeals the officers' decision, a special meeting shall be held before or after a regularly scheduled meeting with the membership to discuss the matter. An officer will state the offending actions and then the appealing member will state their case to the membership. Following this, the membership will decide by majority vote whether to uphold the officers' ruling or overturn it, or to put the individual under probation if the officers issued a permanent ban.

d. Every person is allowed only one chance of probation; any subsequent guilty ruling will result in a permanent ban.

Section 3: Voting

a. Voting privileges are granted only to those members that meet all of the following criteria:

1. Member must have attended two consecutive meetings.

2. Member must have paid their membership dues for the current semester.

3. Member must register their name and email address with the Committee Director or Assistant Committee Director of the Committee of Event Planning.

b. Voting members are allowed to vote on all officer matters (for officer elections and removals), constitutional changes, rule changes, discussion topics, meeting activities, meeting time or location changes, event options, activism options, social options, after meeting dinner location options, and any other question or decision that is brought before the general group to decide upon.

c. All votes will be determined based on a simple majority of all membership present, unless otherwise specified.

Section 4: Privacy Policy

a. In order to protect each participating individual’s right to privacy, any formal or informal membership lists are to be kept in the strictest confidence. Any individuals who are found to have released the name or contact information of any participating individuals without their expressed consent will be immediately denied participation in the organization.

b. At the beginning and/or end of every meeting the Privacy Policy will be verbally stated in a paraphrased fashion.

c. No pictures shall be taken at any Spectrum meeting. Pictures of events run or sponsored by Spectrum are allowed, but shall not be made publicly viewable without the expressed consent of all participating individuals in the picture. This includes posting said pictures on any Internet website.

d. Officers do not fall under the Privacy Policy during their term of office in that pictures of the officers may be posted or shared publicly and anyone may openly talk to an officer about Spectrum. The officers are expected to follow the Privacy Policy and respect the privacy of every participating individual.

Section 5: Responsibility

It is each member’s responsibility to read and abide by the Constitution.

Article III: Elections, Committees, and Officers

Section 1: Elections

a. Election of officers for each academic year will be held on the second to last general meeting of the Spring semester.

b. Nominations will be accepted for a period of two weeks prior to the election.

c. Voting will be by secret paper ballot, or by any method as determined by a general hand vote of the members.

d. The Advisor to Spectrum will preside over elections. If the Advisor is unable to do so, a non-voting member or participating individual will be selected to preside over the election.

e. A simple majority of the voting members present shall determine the winner.

f. Officers assume duties at the closure of the meeting in which they are elected. It is the responsibility of the former officers to ensure a successful transition.

g. To run for office, an individual must have been a voting member for a minimum of one full semester.

h. In the instance that no voting member of one full semester is willing to fill a vacant officer’s position, a non-voting member who has been in regular attendance may pay their dues at the time of the election to become a voting member and be elected for office.

Section 2: Term Limits and Meeting Attendance Requirements

a. A term is two consecutive Fall or Spring semesters.

b. An officer can hold a particular office for a maximum of two terms.

c. An officer is expected to attend most, if not all, meetings held throughout the year. This includes, but is not limited to, general meetings, officer meetings, and any other special meetings. Failure to meet these attendance requirements can be cause to initiate officer removal procedures.

Section 3: Committees

a. Members shall be allowed to join committees in order to help with the responsibilities of Spectrum and participate within the organization.

b. There shall be three committees:

1. Committee of Political Affairs
The committee of Political Affairs shall have the responsibilities of recruiting new members, enforcing campus politics, getting LGBTQIQA-related legislation passed in the student government, executing Spectrum events, and dealing with campus-wide events.

2. Committee of Social Affairs
The Committee of Social Affairs shall have the responsibilities of alerting the media of Spectrum events; communicating with the media before, during, or after a Spectrum event; and planning non-official Spectrum events such as parties, pot lucks, etc.

3. Committee of Event Planning
The Committee of Event Planning shall have the responsibilities of facilitating group discussions, planning special Spectrum events, planning Spectrum activities, obtaining guest speakers, and keeping a list of current voting members.

c. Each committee shall be led by a Committee Director and an Assistant Committee Director. No committee shall do anything that will affect Spectrum as a whole without all Committee Directors being in full agreement.

Section 4: Officers

a. Committee Director
The Committee Director shall be the head of their designated committee, and they shall assume all of the duties given to the committee. However, they may delegate duties to the Assistant Committee Director as deemed necessary.

b. President
The President will be selected from among the three Committee Directors, by the officers, to act as the official point of communication between Spectrum and the Student Government Association (SGA). The President will not have any higher authority over the other officers.

c. Assistant Committee Director
The Assistant Committee Director shall assume any duty not assumed by the Committee Director or any duty delegated to them by the Committee Director

d. Executive Communications Officer
The Executive Communications Officer, also referred to as Secretary, shall keep an account of all organization meetings, general and executive, and all non-financial records. The Secretary shall be in charge of communication between voting members, participating individuals, and the executive board. The Secretary shall have access to the mailing list and website and shall utilize these forms of communication when requested by a Committee Director.

e. Financial Officer
The Financial Officer, also referred to as Treasurer, shall be responsible for handling Spectrum's general finances and keeping an accurate record of all the organization’s financial activity, including fundraisers. The Treasurer shall give a detailed report of the current finances at regular meetings when requested. Disbursement of funds can only be authorized with the signatures of any two of the following: the Advisor, the Financial Officer, or any Committee Director.

f. Media Technician
The Media Technician shall be responsible for documenting all Spectrum events through the use of photography, videos, and other available media, when requested by a Committee Director. The Media Technician shall also be responsible for designing or helping to design media for distribution in preparation for Spectrum or Spectrum-affiliated events, which includes, but is not limited to, pamphlets, fliers, information cards, posters, etc. The Spectrum website shall be managed by the Media Technician, who may authorize others to perform this duty if approved by all Committee Directors.

Section 5: Discrepancies

If a question over the delegation of the responsibilities given to each officer arises or a question of policy cannot be agreed upon by the separate committees, the question should be decided by a majority vote by the membership.

Section 6: Midterm Officer Replacement

a. If an officer abandons their position during their term and there is a member willing to replace them, then a midterm election shall be held.

b. The procedure for a midterm election shall be the same as the general officer election procedures defined in Article III: Section 1.

c. Serving the remainder of an abandoned term shall not count towards the elected's term limit as defined in Article III: Section 2.

d. Once elected via a midterm election, a member is ineligible to run in another midterm election.

Section 7: Delegation of Power for Vacant Positions

a. In the event of the vacancy of the Secretary, Treasurer, or Media Technician, then the Assistant Committee Directors of each committee shall evenly divide up the responsibilities given to the vacant position and assume these responsibilities thereafter.

b. In the event of the vacancy of Assistant Committee Director of a committee, then the Committee Director for this committee shall reclaim all the responsibilities given to the Assistant Committee Director and they shall be able to share these responsibilities with any remaining committee members.

c. In the event of the vacancy of Committee Director of a committee, then the Assistant Committee Director of that committee shall assume all responsibilities given to the Committee Director and they shall be able to share these responsibilities with any remaining committee members.

Section 8: Officer Removal/Probation

a. If an officer, or member, feels that another officer is mishandling their duties, they may initiate officer removal/probation procedures by calling for a majority vote of all officers excluding the accused officer. The officers must then decide by majority vote whether to recommend removal of the officer or put them on a probationary period.

b. The probationary period shall be conducted as follows:

1. The probationary period shall last for four weeks.

2. During the probationary period, the officer shall not have the ability to vote or make executive decisions, but will still be responsible for their assigned responsibilities.

3. At the end of the probationary period, all officers excluding the one on probation shall determine by majority vote whether to initiate removal procedures or lift the probation.

c. The removal procedures shall be conducted as follows:

1. A special meeting shall be held before or after a general meeting with the membership.

2. During this meeting, the officers will present the reasons for removal to the membership.

3. The membership will decide by majority vote whether to remove the officer or not.

4. If the membership decides to remove the officer, their duties and responsibilities will immediately cease.

5. If an officer is removed from their position, they can still be a voting member.

Article IV: Meetings

Meetings shall be held during Fall and Spring semesters as determined by the committee directors. Special meetings can be called by any of the Committee Directors or the Advisor.

Article V: Constitution Amendment or Revision

This constitution may be revised with the approval of the majority of the voting membership present. Such a vote must be announced to the general membership fourteen days prior to the actual vote and must be held during a general meeting. All voting members must have access to the current version and the proposed version(s) for seven days prior to the vote. The proposed version(s) shall be voted on by all of the officers prior to being put up for approval by the membership. A copy of the constitution, signed by all officers, must be available to view at each general meeting. A copy of signed constitution must be on the website.