Minutes of the Auburn University Senate Meeting
Tuesday, November 4, 2014
238 Broun Hall Auditorium
3:30 P.M.
A complete transcript is available for this meeting.

Attendance
Officers:
Patricia Duffy, Chair; Larry Crowley , Immediate-Past Chair; Larry Teeter, Chair-Elect; Gisela Buschle-Diller; Secretary; Laura Plexico, Secretary-Elect.
Administration:
Betty Lou Whitford, Dean, College of Education; Gregg Newschwander, Dean, School of Nursing;  Joseph A. Aistrup, Dean, College of Liberal Arts; Calvin Johnson, Dean, College of Vet Med.
Ex-Officio
Present:
Bonnie MacEwan, Dean, Libraries; Leonard Towns, Graduate Student Council President; Michael Freeman, Staff Council Chair; Ashley Hamberlin, A&P Assembly Chair; Keven Yost, Steering Committee Michael Baginski, 2nd, Steering Committee.

Absent, sending substitute:
Norman Godwin for Bill Hardgrave, Dean, College of Business; Paul Jungnickel for Lee Evans, Dean, School of Pharmacy; Steve Duke for Chris Roberts, Dean, College of Engineering, George Crandell for George Flowers, Dean,

Graduate School.
Absent, not sending substitute:
Nicholas Giordano, Dean, COSAM; Tim Boosinger, Provost; Logan Powell, President, Student Government Association; Sara Wolf, Steering Committee; Emily Myers, Steering Committee.

Senators, by Department:
Present: Robert Cochran, Accountancy; Andrew Sinclair, Aerospace Engineering; Valentina Hartaska, Agricultural Economics and Rural Sociology; Dale Coleman, Animal Sciences; Dean Schwartz, Anatomy, Physiology and Pharmacology; Barb Bondy, Art; Cliff Defee, Aviation Management and Logistics; Bob Locy, Biological Sciences; Mark Dougherty, Biosystems Engineering; Mark Taylor, Building Sciences; Eduardus Duin, Chemistry; Cliff Lange, Civil Engineering; Ed Youngblood, Communication and Journalism; David Umphress, Computer Science and Software Engineering; Wi-Suk Kwon, Consumer Sciences; Jada Kohlmeier, Curriculum and Teaching; Thomas Baginski, Electrical and Computer Engineering; Hilary Wyss, English; Leonardo  De La Fuente, Entomology and Plant Pathobiology; Jung Park, Finance; Rusty Wright, Fisheries and Allied Aquaculture; Traci O’Brien, Foreign Languages and Literature; Latif Kalin, Forestry and Wildlife Science; Brent Fox, Health Outcomes Research and Policy; Tiffany Sippial, History; Amy Wright, Horticulture; Jerrod Bradley Windham, Industrial Design;  John Quindry, Kinesiology; Gregg Schmidt, Library; Peter Stanwick, Management; James Carver, Marketing;  Dmitry Glotov, Mathematics and Statistics; Daniel Mackowski, Mechanical Engineering; Matthew Hoch, Music; Constance Hendricks, Nursing; Kevin Huggins, Nutrition and Foods; Vicky van Santen, Pathobiology; Muralikrishnan Dhanasekaran, Pharmacal Sciences; Wesley Lindsey, Pharmacy Practice; Michael Fogle, Physics; Murray Jardine, Political Science; Tung-shi Huang, Poultry Science; Daniel Sventek, Psychology; Jill Meyer, Special Education, Rehab and Counseling; Kristina Shuler, Sociology, Anthropology and Social Work; Adrienne Wilson, Theater; Annette Smith, Veterinary Clinical Sciences .

Absent, sending substitute:
Rusty Smith for Rebecca O’Neal-Dagg, Architecture; Alisha Jones for Allison Plumb, Communication Disorders; David Han for Beth Guertal, Crops, Soil and Environmental Sciences; Jing Won Hur for Lisa Kensler, Educational Foundations and Leadership; Robert E. Thomas for Sean Gallagher, Industrial Systems and Engineering; Anuta Hamawaki for Eric Marcus, Philosophy; Sabit Adanur for Gwynedd Thomas, Polymer & Fiber Engineering; CPT Hartshorn for Scott Copeland, ROTC Army.

Absent, not sending substitute:
Paul Brown, ACES; Allan David, Chemical Engineering; Michael Stern, Economics; David King, Geology and Geography; Tom Smith, Human Development and Family Studies; Chippewa Thomas, Outreach; Jeffrey Hemmes, ROTC Air Force; Paul Michael Esposito, ROTC Navy.

Minutes
At 3:30 P.M. Chair Patricia Duffy called the meeting to order, reminded the Senators of the rules of speaking at Senate meetings and to speak into the microphones for better recording. She then established a quorum using iclickers. There are currently 87 members of the Senate and a quorum requires therefore 44 members to be present. The minutes of the October 7, 2014 Senate meeting were approved without modifications.

Remarks and Announcements
Office of the President, Jay Gogue, President
The President first reported that there are no academic items on the agenda for the up-coming Board of Trustees meeting, but facilities related items, such as the renovation of the Textile Building in Engineering for which the University received a large gift of a private donor. The renovation will cost around 12-13 million dollar. He expects the proposal to pass. Pebble Hill will see a renovation, conserving its historic structure, through private money and a teaching facility will be added. Toomer’s Corner will go into Phase II which includes the planting of some trees.

He further mentioned the Rhodes scholarship finalists. He also commented on World Affairs sessions held on cyber security that were well received. He reminded everyone that the common Book author will be on campus on Nov. 8 at 7:00 (Foy) and that there will be an All Star lecture series focusing on “Serve”, a nursing program that helps veterans with rehabilitation.

Questions:
Someone from the audience: What was the first item?
President repeated that it was the renovation of the Textile Building.

University Senate Chair, Patricia Duffy
Patricia Duffy briefly introduced the Senate officers and mentioned that the nominating committee for next year’s Senate Chair-elect and Secretary-elect has been formed. The committee consists of Ann Beth Presley (Chair of the committee), Anwar Ahmed, Bob Cochran, Bruce Gladden, Bob Locy, and Hillary Wyss.

The cluster hire initiative has been announced by the Provost and consists of a 2-stage process. Currently short presentations are given on key issues. The first of these presentations took place on Monday, November 3, the next will be on November 10. The schedule is posted on the Provost website.

Finally Patricia Duffy reminded everyone to complete the cyber security training. She showed the certificate that participants receive at the end of the training.

Questions
Rusty Wright (Senator, Fisheries) asked if graduate students are required to take the training.
Patricia Duffy said that she thought so if they are employees.
Rusty Wright (Senator, Fisheries) asked what constitutes employment status.
Don Large answered that they have to hold a GRA or GTA position.
Patricia Duffy added that they need to be on the payroll.
John Liu (OVPR) added that on federal grants it will show if they are on the payroll.
Patricia Duffy replied that there are many graduate and undergraduate students that are not paid.
Rusty Wright (Senator, Fisheries) tried to clarify that GRAs and GTAs should (complete the training).
John Liu (OVPR) explained that only if they are paid through a federal grant (NSF, NIH, etc.).
Patricia Duffy suggested contacting Bliss Bailey or someone from that office in case of specific questions.
[Correction – email exchange Nov. 5 with Dr. Liu: He apologized for having confused the training question above as a question pertaining to the Conflict of Interest policy and thus the COI training. He emphasized that he wanted everyone to know that all employees are required to complete the training for IT security.]

Action Items
1. Rules Committee: Vote needed for replacement members on 2 Committees; Presenter: Gisela Buschle-Diller, Secretary
The Senate voted for David Held (Entomology and Plant Pathology) to be a member of the Academic Standards Committee. His term will end in 2017. Annette Kluck (College of Education) was appointed to the Core Curriculum and General Education Committee.  Her term will end in 2015. Both items passed.

2. Academic Standards two proposals; Presenter: Xing Fang, Chair of Academic Standards
Xing Fang briefly re-introduced the proposals up for a vote by the Senate, the first one being on Admission of Exploratory Students and the second on Conditional Admission. Both proposals had been posted on the Agenda in advance.

Questions to the first proposal (Exploratory students):
Ed Duin (Chemistry & Biochemistry, Senator) reiterated the concerns his department has that he already presented at the last Senate meeting. Generally his department does not think these proposals are a good idea. Students should be exposed to their major in order to find out if they like it and advising in his College has been very good. He has concerns that on the long run students will lose a semester.

Xing Fang acknowledged that the concern has been raised before. He replied that some students simply like too many majors and so they cannot decide. For these students the option of exploring different majors with career advising will really help them and their graduation will not be overly delayed.
Andy Sinclair (Aerospace, Senator) asked how this policy would affect budgeting depending on where these students will go.

Xing Fang said that he did not know the answer to this question.
Constance Hendrix (Nursing, Senator) said that she does not oppose the proposal as long as the advisors are aware of the common core and the options for the students to take these common core classes during their exploratory semesters.
Patricia Duffy then called for a vote for the first proposal (Admission of Exploratory Students). The proposal passed.

Questions to the second proposal (Conditional admission):
None
Patricia Duffy called for a vote on the second proposal (Conditional Admission). The proposal passed.

3. University Curriculum Committee, Presenter: Larry Teeter (Chair-elect) for Sara Wolf, member of the Curriculum Committee
Larry Teeter reintroduced the proposal to add a non-voting member from the Library, appointed by the Dean of the Libraries, for a three-year term to the Curriculum Committee (memo).
Questions:
None
Patricia Duffy called for a vote. The proposal passed.

Pending Action Items
1. Revision of Conflict of Interest Policy; Presenter: Art Chappelka, Chair of Faculty Research Committee
The revision of the COI policy had been posted on the Senate website in advance. Art Chappelka went over the goals and details of the policy (presentation (ppt),  Draft of Policy (word), Draft of Procedures (word).

2. Graduate Council: Adding a representative from University Libraries to the Graduate Council; Presenter: George Crandell, Vice-chair, Graduate Council
George Crandell briefly introduced the intention and reasoning of adding a Library representative to the Graduate Council (Graduate Council description , Memo)

Information Items
Policies on printing and use of the Auburn logos; Presenters: Camille Barkley, Exec. Dir. of OCM
and Susan Smith, Director, Trademark, Management & Licensing
Camille Barkley explained the rules and regulations connected with the Auburn logo on printed items, especially regarding posters or paper materials that are outsourced for printing with costs having to be reimbursed. In her presentation (presentation) she pointed out websites where necessary forms can be found. Business cards can be ordered on-line from Office Max as a licensed contractor. Susan Smith explained the rules for use of Auburn logs on products other than printed (paper) materials (gifts, T-shirts, caps, items for events, etc.). She showed some counterfeit T-shirts and caps confiscated at football games that were illegally sold to the public.
Questions:
None

New Business: Patricia Duffy, Senate Chair
None
Unfinished Business: Patricia Duffy, Senate Chair
None
Adjournment: Patricia Duffy, Senate Chair at 4:30 P.M.