Minutes Steering Committee Meeting
August 20, 2019
Samford Hall, 206

Present: Nedret Billor (Chair), Emmett Winn, Jared Russell, Michael Tillson, Don Mulvaney (Chair-Elect), Bill Hardgrave (Provost), Jung Won Hur, Greg Schmidt (Secretary-Elect), Michael Baginski (Immediate Past Chair), Adrienne Wilson (Secretary)
Absent: Bob Norton

Nedret Billor, Senate Chair, called the meeting to order at 3:30pm.

• Approval of the Minutes: Steering Committee Meeting, June 6, 2019-unanimous consent.

• Provost Presentation
• Parental Leave-ad hoc committee formed to research policies (maternal and paternal); representation includes 4 faculty, 1 HR, 1 legal; meeting on Thursday, 8/22, for Provost to give the committee it’s charge.
• Teaching Effectiveness-Emmett recommended to Executive/Steering Committee to revise Student Evaluation of Teachers with presentation to Senate
• Service Recognition-issue guidance to all deans (not policy) that the amount of time spent on service should be taken into consideration when evaluating (FAR).

• Don Mulvaney-New Senator Orientation
• Lunch meeting set for September 4
• Opportunity to share information and talk with new senators in a more informal setting

• Adrienne Wilson-Status of Committee Reports
• 37 committees have turned in reports
• 9 committees have not responded
• Info includes reports on activities, number of meetings, # of hours involved

• Michael Fogle: Change in Post Docs’ Benefits
• Benefits changes go into effect October 1
• Specific highlights include changes in Mandatory Requirement, Leave Accrual, Other voluntary Insurances
• Graduate Department-face of the Post Docs
• Changes will help make AU more competitive

• Ronda Lacey-HIPAA
• Presentation designed to create awareness of what HIPAA is, and to share information of how to reach out for help if needed.
• PHI-protected health information; explanations of privacy and security
• Useful for IRB/researchers

• Rickey Causey-FERPA (Family Educational Rights and Privacy Act)
• Explanation of what it is and specific rights in relation to students
• Quick Reference Guide available

• Kristen Roberts, J.D, Compliance Manager
• New conflicts of interest disclosure process
• For improvement of operational efficiency
• One disclosure annually for all full-time faculty
• Mandatory university policy

• Approval of Senate Meeting Agenda for 8/27-unanimous consent

• Other Business
• No

Meeting Adjourned at 4:55pm

Respectfully submitted,

Adrienne Wilson, Secretary