YOUR NEW RESOURCE FOR JOB AND POSITION DESCRIPTIONS

Auburn University has implemented JDXpert, a new system that will streamline the creation, management, and analysis of job descriptions and position descriptions across campus. 

  • To access JDXpert, log in through AUAccess (Look for the JDXpert logo on the Employee Services card).

  • For detailed guidance, watch the "Getting Started with JDXpert" video (left) or download the step-by-step login instructions.

How Auburn is Utilizing JDXpert

JDXpert is a system that provides employees and supervisors with real-time updated job and position descriptions.

Previously, Compensation managed and updated job descriptions internally but lacked a system for departments to store and maintain position-specific details at the employee level. With JDXpert, departments now have a solution to store and manage these position descriptions effectively.

Additionally, JDXpert serves as Compensation’s system for processing reclassifications and new position requests, enabling seamless collaboration with HR Liaisons to efficiently initiate and track these changes.

Features and Benefits

  • Job Description Library: Administrative & Professional (A&P) and Staff employees along with their supervisors will be able to easily search all Auburn University job descriptions and access their position description.

  • NEW! Position Description Management: Duties, responsibilities, and qualifications will be outlined at a position-level and will be tailored to meet the unique needs of each position and department. Since position descriptions are new to Auburn, it is important to understand the differences:

    • Position descriptions provide specific responsibilities and expectations for a position in a specific department or unit.

    • Job descriptions outline the general duties and requirements for a job at the University level, no matter which department or division it's in.

  • Enhanced Visibility: By viewing their position descriptions, employees will gain clarity on their roles, responsibilities, and expectations. 

  • Streamlined Workflow: Automated workflows will help ensure that requests move expeditiously through the system. Stakeholders will be able to track progress in real time.

FAQs

  • JDXpert houses job and position descriptions for Administrative & Professional (A&P) and University Staff (US) employees.  

  • Temporary employees, student employees, and Faculty are not included. 

Position descriptions provide specific details about a role, making it easier for employees to understand their unique duties compared to a general job description. Employees often struggle to see how their position fits within a broad job classification, but a well-defined position description helps clarify expectations, required skills, and training needs.   

A position description helps: 

  • Clarify roles, responsibilities, and expectations for employees

  • Ensure alignment between job duties and departmental goals

  • Support performance reviews by providing measurable expectations for meaningful feedback based on clearly defined position responsibilities

Position descriptions will be revised as necessary. Several colleges and departments are scheduled to begin these updates within the current fiscal year. Some positions may be revised immediately, while others may remain unchanged if no updates are deemed necessary. Should any updates occur, your supervisor or HR Liaison will provide further details.  

Updating position descriptions is an ongoing activity. Position descriptions should be updated as needed to reflect: 

  • Clear, specific, and actual position duties which are free from ambiguity 

  • Minor changes in responsibilities 

  • Shifts in departmental goals or structure 

It’s OK if a position description closely matches the job description, especially when: 

  • The role’s duties align closely with the general job description. 

  • The job is highly specialized or unique, making the position description naturally like the job description. 

Review this instructional guide for additional details.