Throughout the onboarding process, your attention and oversight can lead to a very positive start to the new hire's Auburn journey. 

Step 1: Creating Experience (Why is Onboarding Important?)

Successfully acclimating employees to Auburn University through the onboarding process is the key to ensuring that new hires are more readily able to become contributing members to the university and more specifically your team.

Additional benefits include shortening the learning curve which may ultimately increase productivity, ensuring that employees understand policies and procedures as they relate to your department and the University as a whole, increasing the likelihood of job satisfaction and retention, as well as building a sense of community surrounding the new employee.

Step 2: Key Players

Human Resource Liaisons (HRLs)

  • HRLs have overarching access in monitoring all onboarding activities for new hires within their respective units. The primary means to monitor these actions is through the ICIMS dashboard.

Hiring Managers

  • Hiring managers are responsible for ensuring the accuracy of the Offer and Job details for a new hire in ICIMS. Depending on their specific role in the hiring process they may also be responsible for monitoring the completion of new hire onboarding activities

  • Hiring managers typically serve as the primary point of contact for the Onboarding Center. All questions and concerns related to the progress and status of the new employee will be directed to the hiring manager.

  • The hiring manager is identified as an individual who has the closest connection with the employee and supervisor to ensure the completion of all required onboarding tasks. The hiring manager can be the employee supervisor, department admin, HR specialist, HR generalist, HRL or any individual that been granted responsibility related to hiring processes within ICIMS. 

Supervisor 

  • Supervisors are responsible for helping new hires transition into their new role within their department and the university.

  • Supervisors are responsible for setting clear expectations and providing guidance so their departmental new hires can successfully contribute to the university.

Step 3: Internal Processes

Departmental units and the Onboarding Center work together to ensure the efficiency of a new hire’s onboarding experience. Departments with unique or specific onboarding activities that are required of employees prior to the start of their employment should contact the Onboarding Center to ensure that these steps are included within onboarding processes or within ICIMS itself.

Step 4: Logistics

The following workflows are designed to help departments better understand the logistics of ICIMS processes related to each employee type:

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Step 5: HR Support

Departments are encouraged to visit the ICIMS website for further details related to the Applicant Tracking System and Onboarding platform. Departments can find access to training videos, resources documents, and job aids. 

Additional information on Electronic I-9/E-Verify is also available online.

Step 6: FAQs

Review our list of frequently-asked questions.