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WELCOME TO THE AUBURN FAMILY!
We’re thrilled to have you join our vibrant community! As you embark on this exciting new journey, we invite you to explore our New Employee Orientation website.
Whether you are new to the Auburn community or a life-long Auburn Tiger, this resource is designed to help you navigate through our onboarding process and provide you with essential information to support your transition.
From understanding our commitment to excellence to connecting with your colleagues, this site is your gateway to a successful start at Auburn. We encourage you to take your time, explore the materials, and reach out with any questions.
Once again, welcome to the Auburn family! We’re so glad you are here.
War Eagle!
"I believe that this is a practical world and that I can count only on what I earn. Therefore, I believe in work, hard work."
-George Petrie, The Auburn Creed
Important Links
Auburn University System
Auburn is a leading public research university and a cornerstone of higher education, offering a wide range of undergraduate and graduate degree programs.
As a land-grant institution, Auburn is dedicated to improving the lives of the people of Alabama, the nation, and the world.
How Auburn Serves Students and the World
Organizational Structure
Auburn University is governed by a Board of Trustees which oversees the institution’s strategic direction, budgetary matters, and policy decisions. It includes the main campus, Auburn University at Montgomery (AUM), the Alabama Cooperative Extension System (ACES), and the Alabama Agricultural Experiment Station (AAES)
The university operates under a shared governance model that includes faculty, staff, and student input in decision-making processes. The President of the university leads the institution by implementing the board’s policies, academic and administrative functions. This governance structure aims to promote transparency, accountability, and collaboration within the university community.
Auburn University at Montgomery (AUM) is a separate campus from Auburn University located in Montgomery and operates as a distinct institution within the Auburn University system.
While it shares the Auburn name and some administrative functions, AUM maintains its own faculty, academic programs, and campus culture.
The Alabama Cooperative Extension System (ACES) is an outreach organization for both Auburn University and Alabama A&M University.
ACES serves as a bridge between the universities and the public, delivering research-based educational programs that aim to improve the lives of Alabama residents. ACES operates through a network of regional agents and county office across the State of Alabama.
The Alabama Agricultural Experiment Station (AAES) is a research arm of Auburn University and operates a system of research facilities located throughout the state of Alabama. Its mission is to discover and develop new methods, technologies, and knowledge that can benefit Alabama’s agricultural industry and the broader community.
Together these entities work together to advance education, research, and outreach in service to the people of Alabama.
AU Administrative and Support Services
The Office of Audit, Compliance & Privacy ensures that the university adheres to legal and regulatory requirements, conducts internal audits to assess financial and operational efficiency, and safeguards the privacy of sensitive information.
Compliance Areas
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Conflict of Interests
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Data Privacy
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Youth Protection
Audit Services
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Traditional Audits
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Risk-Based Audits
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Allegation Reviews
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Data Analytics
OACP publishes a monthly newsletter which compiles news stories related to fraud, ethics, compliance, privacy, security, and safety at institutions of higher education. Keep up to date on the latest events by visiting their website or subscribing to their newsletter.
The Office of Equal Opportunity Compliance is dedicated to fostering an inclusive, fair, and supportive environment for all faculty, staff, and students by ensuring compliance with federal and state laws prohibiting discrimination, harassment, and retaliation, including Title IX, Title VII, and the Americans with Disabilities Act.
The Office's work encompasses medical and religious accommodations for employees, pregnancy-related accommodations across campus, and impartial investigations into reports of sexual misconduct, discrimination, and harassment. Through education, policy guidance, and responsive support, they strive to uphold a campus culture rooted in respect, integrity, and accountability.
The safety of all students, employees and visitors is the mission of the Auburn University Department of Campus Safety & Security.
This unit focuses on maintaining a safe campus environment through crime prevention, emergency preparedness, and response initiatives. It works closely with essential non-university partners and contractors (such as the Auburn Police Division, the Auburn Fire Division, and East Alabama Medical Center) to ensure access to the very best resources at all times.
As part of Auburn University’s ongoing commitment to the safety of students, employees and visitors, the university has a robust emergency notification system in place, known as AU Alert. The system is designed to communicate time-sensitive emergency messages in a variety of ways in an effort to alert individuals about potentially dangerous situations.
The Office of Information Technology (OIT) provides technology support and infrastructure, ensuring reliable access to digital resources, enhancing cybersecurity measures, and facilitating the integration of technology in teaching, research, and administrative processes.
Supporting Units
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Distributed IT Providers: Most colleges, schools, and administrative areas have dedicated IT support staff located in those specific units. These Distributed IT Providers are the initial line of support for employees.
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Administrative Computing Coordinators: ACCs work with OIT Accounts Administrators to establish and customize computing profiles and access for employees. This includes email addressing and access to department specific computing and information technology resources.
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IT Service Desk: The IT Service Desk can address IT related issues by phone, online chat, email, and from walk-in clients. The service desk consultants are Auburn University students and are supported by full-time subject matter expert specialists.
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Phone: 334-844-4944
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Email: itservicedesk@auburn.edu
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University Human Resources is here to serve our diverse group of over 13,000 full-time, part-time, temporary, and student employees.
This unit manages campus relations, benefits, employment services, HR development, payroll, and records aiming to create a supportive workplace culture. It ensures compliance with labor laws and promotes professional development opportunities for faculty and staff.
Auburn employees are supported by a university governance group based on their job classification, as designated by the Fair Labor Standards Act. These groups work to foster communication between employees and the university administration, advocate for employee benefits and rights, and contribute to the overall well-being of the university community.
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Governance Group |
Represented |
Pay Frequency |
|---|---|---|
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All non-faculty employees whose positions are considered as FLSA-nonexempt |
Biweekly |
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All non-faculty employees whose positions are considered as FLSA-exempt |
Monthly |
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All eligible Faculty |
Semimonthly |
Handbooks and Resources
Your role as a new Auburn University employee is essential to our ability to achieve our vision and goals. The following information will aid you in understanding important policies and expectations to support your success and integration into our community.
Familiarizing yourself with these policies and expectations will help you navigate your responsibilities effectively, contribute positively to our organizational culture, and align your efforts with Auburn University’s mission.
Professional Development
Auburn University aspires to achieve the pinnacle of excellence as one of the most sought-after institutions in the country, for both students and employees. Such aspiration can only be achieved through our greatest asset: our people.
Aspire Auburn, AU’s free leadership development program, reinforces our values-based culture and maintains our status as a premier institution. Aspire Auburn’s core values excellence, integrity, and respect are at the heart of this effort.
At Auburn, we want each employee to be involved in their career progression, this includes ensuring that they have the ability to perform the tasks required to do their job and have the right skill set to be successful in that job.
ElevatED is Auburn’s Employee Education Center. With ElevatED, employees can easily enroll in courses, track their training, and receive course recommendations that will help them gain skills and grow professionally.
Parking and Transportation Services
Parking Services at Auburn University manages the parking facilities and transportation resources on campus.
The unit is responsible for the registration of parking permits and enforcement of parking regulations. It aims to provide safe, convenient, and accessible parking options for students, faculty, staff, and visitors. Additionally, Parking Services promotes sustainable transportation initiatives, such as biking and shuttle services to enhance mobility and reduce congestion on campus.
Vehicle, motorcycle, and bicycle registration is valid for one year beginning the first day of the fall semester until the day before the first day of the following semester.
Campus parking is identified by zones that correspond with specific parking lots/decks/areas designated on campus. All zones are enforced Monday-Friday from 7 a.m. until 5:30 p.m. throughout the year as long as the University is officially open or unless denoted otherwise.
Available for download on both iOS and Android devices, the War Eagle Parking app changes the way students, faculty, and staff approach daily parking on campus. By utilizing cameras in the parking lots and decks, the app informs users of real-time parking availability based on their assigned parking permit.
Simply search “AU Parking” in your app store provider.
Auburn University App
The Auburn University App is a hub of innovation designed to seamlessly integrate with your daily life, bringing a new level of efficiency and discovery to your time on the Plains. The App features real-time campus updates, employee benefits, and all-in-one campus resources.
Simply search “Auburn University” in your app store provider.
Facilities Management
Click on the photo to access the Facilities Guide.
Facilities Management employs more than 450 talented and professional individuals who are responsible for the coordination of construction, maintenance and infrastructure of the Auburn campus. Facilities Management includes an in-house team of architects, engineers, construction managers, designers, skilled craftsman and custodial service staff who take great pride in delivering high quality and on-time customer service.
We encourage you to review the Facilities Guide, which includes the following:
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A detailed list of services offered by Facilities
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A comprehensive funding guide, noting what Facilities funds
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A section with step-by-step instructions on how to submit a work order and how to request a new project
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A visual explanation on what drives the cost of building on campus
Campus Life and Engagement
Auburn University offers several health and wellness programs for our employees:
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The AU Recreation and Wellness Center provides 240,000 square feet of recreation space for Auburn students and employees. Named one of the “Coolest College Recreation Centers in America” by Men’s Health Magazine, the center includes two 50-foot climbing towers, a 1/3-mile corkscrew track, and a 200,000-gallon leisure pool. Full-time faculty and staff members and adult spouse or partner within the same household are eligible for the OneRec membership option of $25/month. Faculty on nine month appointments are eligible for the OneRec membership at a cost of $30/month.
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If you are enrolled in the Auburn University Health Insurance Plan, you can lower your healthcare premiums by $25 a month just by completing the annual Healthy Tigers screening assessment.
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If you like to walk, then check out the “Follow the Paws” program. Employees, students and visitors to Auburn University are encouraged to incorporate exercise into each day and take a walk around campus. Auburn orange tiger paws have been painted around campus designating three walking trails - two 1-mile loops and one 3-mile loop.
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The Auburn University Employee Pharmacy offers many prescriptions for no copay through TigerMeds and is easy to access from most areas of campus. Convenient parking spaces are located on War Eagle Way, and the pharmacy also offers free on-campus delivery within 48 hours for prescription requests received by 4:45 p.m. The Employee Pharmacy is one of the only pharmacies in Lee County and the only one in Auburn that serves customers 24 hours a day, 7 days a week, through the on-call service. The Pharmacy is located at 2155 Walker Building (inside the Harrison School of Pharmacy). For more information call 844-8938 or email tigermeds@auburn.edu.
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The Tiger Fit Lab is run by the school of Kinesiology and offers quality health and fitness screenings at an affordable price for the Auburn community.
The Office of Sustainability provides information for employees and students about improving lives, communities and natural systems in Alabama and beyond. Please check out the Auburn Employee Sustainability Connector guide, which includes a list of basic sustainability actions that you can implement on the job or elsewhere.
If you are a full-time active university employee, you are eligible to order to tickets for Auburn football, basketball, baseball and other sports -- often at a special employee rate.
The Jule Collins Smith Art Museum at Auburn University features exhibits from students, faculty, local artists and even national and world-renowned artists. Admission is free.
The Jay and Susie Gogue Performing Arts Center engages audiences across the university, the state of Alabama and beyond with curated arts experiences that inspire, enlighten and unite.
The center has an ongoing list of upcoming shows and programming, ranging from chamber arts to Broadway plays. As an Auburn University employee, you can purchase tickets as a discounted rate.
The Auburn Alumni Association fosters a lively community of graduates and supporters of Auburn University, promoting engagement and networking. Through various programs and events, the association strengthens connections among alumni while supporting the university’s mission and initiatives.
Outreach
University Outreach engages with communities in partnership and reciprocity for the mutually beneficial exchange of knowledge that promotes the common good.
Engagement promotes greater accessibility to Auburn’s educational resources, especially to those in underserved areas, while enriching scholarship, learning and service for our faculty, staff and students working with the community.
Employment and Benefits
Auburn University utilizes the Work Number for employment verification. Through their website, you can access and manage your employment and income history with Auburn University, you can also authorize agencies to access your employment data, as well as review a list of credentialed verifiers who have requested your information in the past two years.
Auburn University provides a wide range of benefits to eligible employees.
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Category |
Full-Time |
Part-Time |
Temporary |
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Medical Insurance |
✔ |
✔ if the employee works 1,560 hours or more within 12 months |
✔ if the employee works 1,560 hours or more within 12 months |
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Dental Insurance |
✔ |
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Vision Insurance |
✔ |
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Cancer Insurance |
✔ |
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Critical Illness Insurance |
✔ |
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Group Term and Accidental Death & Dismemberment Insurance |
✔ |
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Supplemental Whole Life Insurance |
✔ |
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Disability - Short-Term and Salary Continuation Plan (SCP) |
✔ following one year of service |
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Disability - Long-Term |
✔ following one year of service |
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Disability - Voluntary Supplemental Long-Term |
✔ |
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Retirement - Defined Benefits Plan 401(a) - Teacher's Retirement (TRS) |
✔ |
✔ |
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Retirement - Tax Deferred Plan 403(b) |
✔ with employee match |
✔ without employee match |
✔ without employee match |
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Retirement - Deferred Compensation Plan 457(b) |
✔ |
✔ |
✔ |
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Flexible Spending Account |
✔ |
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Time Off (Sick Leave) |
✔ |
✔ prorated based on hours worked |
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Time Off (Annual Leave) |
✔ |
✔ prorated based on hours worked |
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Time Off (Holiday Pay) |
✔ |
✔ prorated based on hours worked |
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Tuition Waiver (Educational Benefits) |
✔ following one year of service |
Tiger Perks is the University's official employee discount program, where employees can receive substantial savings from dozens of local and national merchants. In many cases, an employee only needs to show their valid AU identification to receive the discount.
Auburn University is committed to recognizing the achievements of its faculty and staff.
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The Spirit of Excellence Award recognizes up to four employees each month in the following categories:
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Service/Maintenance
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Secretarial/Clerical
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Technical
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Administrative/Professional
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Community Resources
As an AU employee, you are eligible to join the Auburn University Credit Union. Nine-month employees also have the option of saving a portion of their nine-month salary – which can then be distributed throughout the summer – with the Salary Savings Program.
Employees who wish to take part in the Salary Savings Program must complete a Payroll Deduction Authorization at AUCU. (Participants must open or have an account at AUCU. For more information on the program or to open an account, contact AUCU at 844-4120 or 888-899-2112.)
The Employers Child Care Alliance can help you locate child care resources in the Auburn-Opelika area, and throughout the state of Alabama.
Learn more about the many reasons why the Auburn-Opelika area is a great place to call home!
For More Information
Contact the Onboarding Center, located at 1530 East Glenn Ave. The center is open weekdays from 7:45 a.m. - 4:45 p.m. (It is closed on all official Auburn University holidays.)
Email: onboard@auburn.edu
Phone: 334-844-1763
