Procurement and Business Services (PBS) provides for the timely and accurate expenditure of University funds and recording of those expenditures in a manner consistent with University guidelines and other regulations. PBS also manages the University's Purchasing Card Program.
Supplier Information
Payment Services Forms
Payment Services
- Human Participant Incentives Fund Agreement
- Human Participant Incentives Fund Request
- Human Participant Incentives Reconciliation
- Multiple Supplier Voucher - BO 55-02
- Petty Cash Receipt - BO 23
- Travel Expense Voucher - BO 55-05 (All current/active employees must use the eTravel Voucher system for routine travel reimbursements)
- Supplier Voucher - BO 55-01 (Routine supplier payments must be made using the eVendor Voucher system)
Services
Professional Service Contract Approval (PSC's)
Voucher/Invoice Preparation and Auditing
- To find out how to prepare a supplier voucher
- To find out if an expenditure is allowable
Additional information is available from Spending Policies.
Travel Voucher Information
- To find out how to prepare a travel voucher
- To find out if an expenditure is allowable
- To discuss travel related (travel, entertaining, relocation) questions/problems
Additional information is available from Travel Policies.
University Purchasing Card Program
- To find out if an expenditure is allowable to be purchased on the card
- To find out how to prepare a Purchasing Card Reconciliation form
- To get information about how to apply for a card
- With general questions about the program
Additional information is available in the Purchasing Card Policies.
Supplier Number Information
- To inquire about a supplier number and/or get a new supplier assigned a number
Records Center and File Maintenance
Customer Service Information
- To find out if a check has been issued (and/or what the check number is) for a specific supplier
- To find out if a check has cleared the bank (please have check number ready)
- To correct a check issued to the wrong supplier
- To correct the address on a check that has been returned as undeliverable
- With questions about entries on your FOAPs
Student Refunds
Refunds of credit balances on student (BR) accounts are issued by Procurement and Business Services at the direction of the Student Financial Services. For questions about refund amounts and/or timing:
Training
An overview of Procurement and Business Services is available quarterly in a group setting through the HRD program (OM140/HR230).
- To inquire about or apply for the Corporate American Express
- To request tax exemption forms
- To request a letter to supplier to waive fees
Questions about 1099's issued
Questions about Unclaimed Property
To request a copy of a check and/or request that a check be canceled or duplicated, please send Customer Service a written request to one of the following:
109 Ingram Hall
Auburn University, AL 36849
Preparing Internal Transaction Vouchers and Journal Entries Establishing a new FOAP
