With appropriate approvals and attestations, faculty members may engage in University activities for extra compensation. Such activity must constitute an employer/employee relationship and does not include payments for teaching loads over the faculty member’s assigned teaching load. The additional activities are not considered consulting or payments for royalties, but rather a bona fide employment opportunity within Auburn University, eligible for compensation. The paying unit will be responsible for all payroll processing with the approval of the faculty member’s home department and dean’s office by completing an Additional Pay Form. Click to download the Extra Compensation for Additional Work Form.
1 : IDENTIFY WORK TO BE DONE
DESCRIPTION: The unit identifies non-consulting, non-teaching overload, employment-based work to be done and identifies a qualified person to do the work. Hiring Unit and faculty member negotiate the scope of work, timeline, and compensation for review and approval.
ROLES INVOLVED: Hiring Unit, Faculty Member
CURRENT SYSTEMS: Unit determines
DESCRIPTION: Hiring Unit completes the Additional Pay Form. Concurrently, the faculty member notifies the home department of their intent to engage in additional activities for extra compensation.
ROLES INVOLVED: Hiring Unit, Faculty Member, DHC
CURRENT SYSTEMS: Additional Pay Form on AU website
DESCRIPTION: The completed Additional Pay Form is routed to the faculty for attestation and approval, hiring unit, faculty member’s DHC, faculty member’s dean, Provost’s Office.
ROLES INVOLVED: Hiring Unit, Faculty Member, DHC, Faculty’s Dean or designee, Provost or Provost’s designee
CURRENT SYSTEMS: Email or AdobeSign.
DESCRIPTION: Complete the EPAF against the approved Additional Pay Form. Additional resources can be found in the Payroll Administration for Additional Jobs guide.
ROLES INVOLVED: HR/financial/administrative assistant
CURRENT SYSTEMS: Banner, SmartSheet
DESCRIPTION: The hiring unit, supervisor, or faculty member enters hours worked for this job into the timekeeping system using the ADL earn code. All ZJ#### position numbers are paid on the biweekly payroll.
ROLES INVOLVED: Hiring Unit, Supervisor, Faculty Member
CURRENT SYSTEMS: Timekeeping System
DESCRIPTION: When the work is complete and all hours have been reported/paid, the hiring unit submits a Termination (Job Only) (TERMJB) EPAF.
ROLES INVOLVED: Unit’s HR/financial/administrative assistant
CURRENT SYSTEMS: Banner
** DHC is Department Head Chair **
